Corporate Services Manager

Position: Corporate Services Manager
Location: Wewak & Lae, Papua New Guinea
Reports to: General Manager

Organizational Context:
At CBM PNG we are humbled to be part of God’s story and purpose. We are driven by our love for scripture and our love for Christ. Through our daily walk and talk we share the love of God. We work and serve in the coastal town of Wewak in Papua New Guinea.

• Christian Books Melanesia Inc. is publishing and distributing Christian books, Bibles, ICT items and school supplies in PNG.
• We do mission in a busy multi-site operation of retail shops and properties with about 58 coworkers and trainees.
• After 55 years CBM PNG is a well-established brand in PNG and our services are impacting the nation through Literacy, Literature and Training.

The overall purpose:
The above purpose requires that we maintain integrity and oversee the corporate services’ needs of CBM.

The person requirements:

• A committed Christian from an Evangelical background is encouraged to apply.
• Confident communication skills to work effectively with tenants, customers and colleagues.
• Positive decision maker with sound education 

Knowledge and Skills Requirements

• Bachelor’s degree or Higher Diploma in Accounting, Finance, Business Administration or Purchasing.
• Proven work experience in accounting, purchasing, inventory management or administration.
• Competency with accounting software e.g. Xero multi-currency cloud accounting software (or willing to learn)
• Knowledge of Point-of-Sale software Lightspeed and Unleashed inventory management software (or willing to learn).
• Competency with the use of Word and Excel - data analysis and forecasting techniques.
• People skills, strong leadership and team management skills.
• Financial Acumen: Understanding of budgeting, financial planning, and expense management.
• Vendor Management: Coordinating and managing vendor relationships and contracts.

Main Responsibilities:

• Supervising and overseeing day-to-day operations of the administrative department, inventory, accounts, payroll, banking, cash handling and staff members.
• Plan and support annual audits including the compilation of reconciled accounts of Port Moresby accountant to prepare Statutory Reports for government authorities/banks and presentation to members.
• Hiring, training, and evaluating employees, taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with management teams to set budgets, monitor spending, and processing payroll, making financial projections and review other expenses.
• Planning, scheduling, and promoting office events, stock-take and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Understand banking arrangements and supervise/review reconciliation of bank accounts.
• Ensure consistency with CBM standard operating procedures, policies and accounting principles.
• Liaise with the property manager, maintain the Fixed Asset register, ensuring assets purchased are registered and appropriate authority is exercised for disposals.
• Review and approve vouchers prepared by the accounts officer (disbursement, receipt, and general vouchers) for expenditure and ensure that expenses are reasonable and allowable.
• Examine the levels of purchase orders
• Guide ordering new supplies to avoid inefficiencies or excessive surplus.

Working Conditions:

• Work 40 hours per week during normal hours. A variation of these working hours at busy times.
• A good workstation in an air-conditioned office.
• Should be ready and willing to travel to other centres/provinces to assess inventory and accounting matters.
• CBM is providing modest housing and travel expenses. (A Driver Licence is recommended).

*****To Apply***** Provide a current CV (3-4 pages) with 3 referees from your previous employment, Cover Letter (not exceeding 1 page).

Please contact Walter Wetzel (gm@cbmpng.org)