Rainham Foodbank
Location: Essex
Finance: Salary/Allowance
Duration: Open‑ended / Permanent
Activity: Administration, Finance & Fundraising, Leadership & Management, Social Action
Posted: 9 Jan 2019
Closes: 23 Jan 2019

Operations Manager

Rainham Foodbank

Rainham Foodbank which is part of the Trussell Trust Foodbank Groups is a registered Charity and a Company Limited by Guarantee. The foodbank has been operating in the London Boroughs of Havering and Barking and Dagenham for the past 7 years.

The Rainham Foodbank in addition to the provision of emergency food parcels is running a numbers of “More Than Food” projects enhancing restorative dignity and recovery of aspirations to the vulnerable members of the Community. Rainham Foodbank recently received a grant from the Big Lottery Fund for its “More Than Food” projects. As part of this expansion, the foodbank aims to employ a Manager to oversee the day to day management of the foodbank including the recruitment, supervision and training of volunteers.

Job Title: Rainham Foodbank Manager

Reports to:  Director/ Trustees

Hours: Full Time 37.5 hrs/week (Mon - Fri, 5 Days per week to include some weekend and evening work) Some flexibility in working hours may be agreed.

Salary: £35,000 p.a including London Weighting

Annual Leave: 25 days per year plus statutory public holidays

Position Summary:

The foodbank manager is responsible for ensuring the development and smooth operation foodbank activities and the More than Food projects. Your primary goal is to assist people in crisis by the provision of emergency food. The role will also involve the promotion of our work to churches, other faith groups, schools, local organisations, businesses and individuals. Line-manage the Foodbank Volunteers and any other staff.

The role will have a wide range of responsibilities. These include promoting the vision and values of the charity, providing team with a stimulating and supportive environment, overseeing a team of regular volunteers as well as maintaining and increasing standards of customer service to the end users.

JOB DESCRIPTION:

Planning and budgeting for the foodbank

 Prepare a plan and budget for the Rainham foodbank and report accordingly

 Deliver the plan within agreed allocated budget annually, adjusting only where agreed

Monitor standards and outcomes

 Ensure that accurate data records are maintained for food stock and client data

 Liaise with existing voucher-issuing agencies and clients to evaluate the effectiveness of the service and identify areas for improvement

 Act as a point of contact for volunteer welfare problems

Oversee the provision of emergency food and services to foodbank clients at foodbank centres:

 Liaise with the owners of foodbank centre premises on the use of the building for foodbank purposes, including mutual site security

 Visit foodbank distribution centres regularly, and liaise with foodbank centre leaders, to monitor operational standards and procedures, and the service provided to clients

 Recruit volunteers to rosters covering opening hours

 Carry out induction and provide or monitor role-specific training for new foodbank volunteers

 Monitor the suitability of foodbank centre locations and opening times, and undertake scoping, premises negotiation, volunteer recruitment and training as required.

Develop support services that will help clients break the circle of poverty

  • Where appropriate monitor and evaluate client needs beyond food
  • Liaise with distributors and other service providers to provide services beyond food.
  • Monitor the signposting activities of foodbank centres and promote good practice.
  • Evaluate and, where appropriate, engage in More Than Food programmes to build clients’ resilience, address barriers and develop coping strategies.
  • Improve and manage other allied services of the foodbank including debt management skills and employability skills, and combating loneliness and isolation

Monitor the foodbank warehouse and distribution of food

  • Provide line management to volunteer staff, including initial training, performance management, professional development and regular liaison of programme/service leads
  • Support the volunteer staff in their organisation of annual Harvest and Christmas appeals, including mail-out, talks, sorting and storage.

Carry out promotional activities

  • Undertake and initiate regular talks to supporters, voucher-issuing agencies, donor groups and corporate partners to raise project awareness, donations and funding
  • Speak to, and/or participate in local church services, school assemblies, local faith and non-faith groups, and meetings with local community groups
  • Speak to local media about the work of the foodbank
  • Represent the foodbank at networking events and conferences
  • Oversee the content of the foodbank’s website and social media  
  • Undertake regular public presentations and speaking engagements to raise awareness and resources to sustain the Foodbank.

Reporting

o Report against agreed targets to the Director/Trustees.

o Consult with Rainham Foodbank Director/Trustees regarding priority needs.

o Investigate complaints against Rainham foodbank and report the outcomes to the Director/Trustees.

PERSON SPECIFICATION

Essential Experience

o Experience of working or volunteering in an organisation that deploys volunteers

o Experience of developing strategy and partnerships

o Experience in communication in a variety of settings, formal and informal

Key Skills

o First class communication skills, both written and oral – including the ability to present confidently to groups

  • Effective management of staff with good interpersonal skills, having a good understanding of vulnerable people and effective management of supported volunteers.

o  Ability to work unsupervised and to meet tight deadlines

o  Strong organisation and planning skills, also management of the foodbank development

o Empathy and ability to work with people from disadvantaged, marginalised, or socially excluded backgrounds

o Ability to work on own initiative and co-operatively with other team members and departments

o A sound understanding of, and experience of engagement with, churches of all denominations

o Ability to contribute to the overall leadership of the Rainham Foodbank.

Personal Attributes

  • Sympathetic to the ethos and values of Rainham Foodbank and comfortable in liaising with and addressing a range of faith groups
  • Demonstrable passion for tackling poverty
  • Ability to work unsupervised
  • Ability to work under pressure and to deadlines
  • Honesty and integrity
  • Ability to lead and work as part of a team
  • Value all the people who come into contact or work in Rainham Foodbank
  •  Driver with clean licence preferred.

ADDITIONAL INFORMATION

Requirement

Measures of success (Key Performance Indicators)

To deliver a strategy and associated business plan for the sustainability of the Rainham foodbank.

Experience of delivering the key outputs of Foodbank strategies and activity plans.

Effectively communicates the strategy for the Rainham foodbank and influences the appropriate key outputs including the More Than Food initiatives.

Experience of financial planning.

Delivers key team outputs on budget.

Demonstrates a high level of financial control.

Proven track record of developing relationships with members of local authorities and the Community leaders.

Demonstrates effective influencing and negotiating behaviours leading to improvements in policies to tackle poverty.

Significant experience of developing relationships at local level with community, faith groups and Statutory bodies.

Sustains effective relationships with key partners including statutory Institutions.

Experience of working with organisations that recruit, train and support volunteers.

Demonstrates empathy with people from disadvantaged, marginalised or socially excluded backgrounds.

Excellent communication and interpersonal skills.

Effective presentation skills.

Effective and considered communication with all internal and external stakeholders.

Delivers persuasive and informative presentations.

Team worker with a flexible approach to the role and its future development.

Proactive and considered communication with the London Area Manager, the PR/Media team, the Marketing and Communications team and the wider Trussell Trust organisation.

Ability to work unsupervised.

Ability to work under pressure and to deadlines.

Well organised and able to juggle competing priorities.

Delivers key outputs and responds to managerial requests in a timely fashion.

Able to manage a number different projects and competing priorities at any one time.

Passionate about the work of The Rainham Foodbank and is sympathetic to its values and ethos.

Demonstrates personal integrity and commitment to the values of The Rainham Foodbank Trust. Works outside office hours when this is required. Represents the Trust and its values effectively.

Competent and efficient use of IT.

Produces clear and well organised documents using approved Trussell Trust formats.

Submits regular informative monthly reports.

Training to be undertaken.

  • Induction training
  • IT training as required
  • H&S, Environmental Health & Manual Handling as appropriate
  • Child /Vulnerable adult protection
  • Food Hygiene

For additional information and informal discussions contact: Benjamin Agyemang on 07960556443, or via email aloysiuspeter@rainham.foodbank.org.uk

Closing Date for Application: Wednesday 23rd January 2019

Interview dates: A week commencing 4th February

To apply for this position please email your CV and Covering Letter to: aloysiuspeter@rainham.foodbank.org.uk

Please note that if you do not hear from us after two weeks of the closing date, then it means you were not shortlisted at the first stage of the recruitment process.

Rainham Foodbank works to combat hunger and poverty in the London boroughs of Havering and Barking and Dagenham. We all subscribe to the same values and hope that new team members will too, irrespective of belief or background.

Rainham Foodbank

Rainham Foodbank which is part of the Trussell Trust Foodbank Groups is a registered Charity and a Company Limited by Guarantee. The foodbank has been operating in the London Boroughs of Havering and Barking and Dagenham for the past 7 years.
Address:
35A New Road
Rainham
Essex
RM13 8DR
UNITED KINGDOM